March 18, 2014
Cloud computing has already invaded the business world. Scores of climate controlled server rooms have been abandoned in favor of remote options commonly referred to as “the cloud”. Many businesses have embraced cloud computing due to the convenience and ease of subscribing to cloud services, as needed, instead of having to invest in purchasing a secure server structure and on-site support.
University personnel and educators are quickly realizing how this can translate into the educational world. Cloud computing capabilities can save time, space and money for educational institutions, administrators and students.
Why Educational Institutions are Turning to the Cloud
There are many reasons why educational institutions are choosing to take advantage of cloud computing. Some of the most common benefits are:
1 - Easy Access
Lesson plans, documents, grades, notes and other relevant information is available almost anywhere. Data stored within the cloud is easily uploaded and accessible on demand. Additionally, the ability to access this information without having to carry around storage devices such as CDs or thumb drives is universally appealing. Students, teachers and administration will all appreciate not having to worry about securing information on portable devices (and keeping track of them) since the information is available whenever you need it, via any device.
2 - Pay as You Go Service
The cloud offers end users the ability to have access to data and service without having to invest in expensive equipment or devices. Everything operates on a pay-as-you-go basis. There is no need to invest in infrastructure when it’s easy to add more cloud storage as the need arises. Funds that would normally be used to invest in newer equipment that quickly becomes outdated can be channeled into other avenues, such as improving educational programs.
3 - Rapid Data Recovery
No more worries over server crashes. Information no longer disappears when your equipment fails. Cloud-based storage offers you the ability to recover data quickly without having to deal with technical issues. Single-point failures are virtually eliminated with cloud-based services. Student financial information, records and other important data is secure and backed up on a remote server.
4 - Stability and Security
Your data, images, content and information is stored in a stable and secure environment which is maintained by a team of dedicated professionals. Access requires authentication. Disasters, fires and other incidents are not worrisome when copies of your information, files and lesson plans are stored at a secure remote location.
5 - Collaboration and Sharing
Staff, students and administrators can work jointly on projects and files. Whatever is stored in the cloud can be accessed by other authorized users. It’s easy to set up access rules to ensure that the right people have access to the files they are meant work on. This is especially useful for student group project assignments and hybrid class interactions.
6 - Storage Space
Now that schools, students, teachers and administration can access data and files remotely, there is no need to maintain bulky filing cabinets or server rooms. Information can be securely stored at a remote location, freeing up space and facilities for more classrooms, offices or student common areas.
Of course, this isn’t an exhaustive list. The benefits that the cloud brings to education are extensive and extend to students, staff, faculty and more. For specific examples of how a cloud environment could benefit your educational institution, talk to a Cloud Services Specialist.
