April 11, 2024
You've finished typing up an important document and emailed it to someone. They made changes and emailed it to someone else, who made changes and saved the document. However, one week later, no one remembers where the final version is saved, and you need to deliver the finished document in ten minutes.
Sound familiar?
There aren't many work experiences more frustrating than not being able to locate a file. But document management software (also known as enterprise content management) can minimize frustrations like this and eliminate hidden productivity drains throughout your organization.
10 Benefits of Document Management Software
Here are a few statistics that I wish every business owner knew about:
- 83% of employees will recreate a document when they can’t find what they need — even if that document already exists
- E-signatures improve close rates by more than 5%
- A document management platform can boost productivity and engagement by around 18% and decrease time spent on analysis, problem-solving, and decision-making by 20%–50%
Every organization is different, but if contract management, regulatory compliance, document organization, and efficient onboarding are persistent challenges — or you’d love a simple trick to close 5% more deals — a document management platform like M-Files can offer a number of benefits that your staff is going to love:
- Improved access to documents from anywhere
- Less drudge work
- Fewer careless errors and omissions
- Improved collaboration
- Reduced paper waste
- Increased productivity
- Reduced storage needs
- Easier ways to track changes
- Better data protection
- Simplified contract management
How Does M-Files Work?
M-Files works by allowing you to find, share, and store information in the easiest possible manner. Because it uses powerful AI technology, it’s kind of like having a search engine just for your business!
It Creates a Central Location for Your Business’s Documents
Traditionally, files are stored by location. With M-Files, all of your business's documents are stored within an accessible document system, and they're sorted according to their content, thanks to metadata. Therefore, employees can find everything quickly by typing in a few words.
It Offers Version Control and Tracks Revision History
Your staff will be able to collaborate on documents simultaneously without canceling out or duplicating each other’s work. M-Files uses version control to track all versions created and keeps track of any changes made.
It’s Easy To See (and Control) Who Accesses What
M-Files’ check-in, check-out feature allows you to see who accessed a specific document at a particular time. but you can also restrict documents — or versions of documents — to a specific person or group of people.
It Can Automate Detail-Heavy Admin Tasks
Document management tools like M-Files aren’t there to replace human beings, nor could they. But they’re extremely helpful at doing things people dislike or aren’t good at remembering, like making sure to email an invoice by a specific deadline or making sure an important contract doesn’t get buried on someone’s desk.
Getting the Most ROI From M-Files Software
It’s not hard to start using document management software — M-Files included. But in addition to providing highly competitive pricing and expert support, the Marco team has a few productivity hacks that we’re happy to share.
Click the link below to access our M-Files webinars!
