March 15, 2016
Maybe print management doesn’t spring to mind when considering ways to trim costs and improve office efficiency; but left unchecked, print-related expenses can negatively affect your bottom line. Business technology decisions revolve around considerations of cost-effectiveness, efficiency and return on investment – all of which apply to print management.
HP JetAdvantage Solutions includes multiple software applications to optimize your print network’s management, security, mobile printing and workflow. Today we’ll cover some of HP’s software solutions that come either built-in or are free-to-download.
Management Solutions
Depending on its size, maintaining your business’s print network might not leave time for much else. Free your IT department, and let HP JetAdvantage monitor, manage, update, and 
troubleshoot devices. HP’s Universal Print Driver eliminates the need to download another print driver when adding a new printer to your network.
HP Web Jetadmin, an award-winning print management tool, offers a simple, web-based interface to install, configure, troubleshoot and manage both HP and non-HP networked printers. Print waste adds up quickly, but HP’s Web Jetadmin keeps tabs on print expenses and identifies areas to reduce costs.
Security Solutions
Every department prints confidential documents from time to time, from salary information to sales projections. In the time between when you click print and when you collect the physical document, that document’s privacy is outside of your control. Anyone near the printer could scan or read your confidential material. However, using HP JetAdvantage Private Print eliminates this problem.
When you use HP Private Print, pressing print does not immediately send your document to the selected printer’s que. Instead, it’s sent to a cloud-based holding tank and kept secure until you reach the printer and enter a PIN to release your document. With this solution you can prepare documents to print throughout the day or when you’re out of the office and they’ll remain in the cloud until you’re ready to print.
Mobile Print Solutions
Wireless Direct Printing allows users to print from their mobile device, even without access to a wireless network or wireless router in three easy steps:
- Determine whether your printer supports wireless direct printing by checking the wireless settings menu.
- Go to the printer’s control panel and switch on HP Wireless Direct.
- Use your mobile device’s WiFi to select your printer. Once selected, you are ready to print.
With HP Touch-to-Print, users print from their mobile devices just by touching their device to the printer. Users do not need to access the network to use this feature, but both the mobile device and the printer must be NFC-enabled.
Workflow Solutions
HP Smart Document Scan Software optimizes information sharing by allowing users to scan directly to email, network folders or the cloud. Smart Document Scan Software simplifies repetitive scanning tasks. Some features include:
- Automatically orients pages depending on scanned text
- Displays all scanned pages in one view
- Includes auto-crop function
- Detects and stores barcode information
- Allows you to scan, save, and send to multiple destinations
With print management software and workflow solutions, businesses stay informed and take control of their print networks. HP JetAdvantage Solutions collect and deliver easy-to-understand print management information, improving employee decision-making, and streamlining everyday tasks.
